Employees booking taxis for client meetings or airport transfers need documentation that satisfies HMRC and internal audit. A proper receipt shows supplier identity, date, route or description, amount, and VAT where applicable.
Airport Transfers Taxi provides email confirmations and payment receipts suitable for many expense systems. Corporate account customers can receive consolidated invoicing — contact us to set up billing.
VAT basics for taxi services
VAT treatment depends on supplier registration and service type. Many passenger transport services are VAT-rated where the operator is VAT-registered; your receipt should show VAT separately if charged. Finance teams should store PDF confirmations and card statements together.
This article is general information, not tax advice — confirm treatment with your accountant for cross-border or mixed supplies.
What to include in expense claims
- Booking reference and passenger name
- Date, pickup, and destination
- Business purpose (meeting, airport for conference, etc.)
- Receipt showing amount paid and payment method
- Project or cost centre codes per company policy
Corporate accounts
High-volume bookers benefit from named bookers, monthly invoices, and priority support. Airport collections for visiting executives can include meet-and-greet. Discuss account setup on our contact page.